June 19 2024 Board Meeting

Updated: Sep 3, 2024

Julie Kamenetzky

Karen Grant

Cecilia Armstrong

Jennifer Bailey

Kelly Wilkinson

Roshni Sondhi

Kelly Combs

Michelle Michelman

Introductions were made as there are 5 recently elected Board members.
Kelly Combs raised a concern regarding a discrepancy in the April 19, 2024 Board minutes' item: "Karen made a motion to vote to allocate $100 for planning events for the social committee, the new member committee, and the board. Barry seconded the motion and the board voted unanimously to allocate $400 for hosting costs for planning events." A discussion ensued and it was determined that the correct total is $300. Kelly Combs made a motion to approve the April Board minutes as amended to reflect the change and Cecilia seconded the motion. Board approved unanimously to amend the total to $300 from the recorded $400. Jennifer will amend the prior meetings minutes.
Kelly Combs made the motion to approve the May 6, 2024 BFCA Annual Meeting minutes and Jennifer seconded the motion. Board approved unanimously.

Cecilia Armstrong presented and submitted the current and YTD financial information, budgeted items vs. actual YTD expenses including beginning and current bank balances. The current paid member count YTD is 168 members.
There was a discussion regarding 2 budgeted items that have been paid by individual members, not the BFCA. The Post Office Box has been paid by a member's credit card and Cecilia has been unsuccessful in determining who that member is. Kelly made a motion to reserve one year's annual fee, $212.00, for the PO box rental. Karen seconded. Board approved unanimously. Additionally, the website (WIX) subscription has also been paid by a member and will need to be reimbursed. Kelly made a motion to reserve for two years website subscription costs, $768.00. Michelle seconded. Board approved unanimously.
There was discussion of the $5 dues shortfall for those who have PayPal set up to pay dues automatically. Dues were raised from $30 to $35 and those on auto renewal are being contacted to collect the $5 and request they adjust their accounts going forward.
There was an additional discussion regarding the potential to waive fees for those using PayPal. Nothing was decided.

Julie explained the the discrepancies she is seeing in trying to determine the actual number of BFCA members. There is the older membership list that existed prior to our adoption of WIX as well as the current membership list in WIX. Julie reported that some people have multiple memberships and subscriptions. This has led to some members paying multiple times, requiring some dues be either refunded or donated to the BFCA. This has the potential impact our budget going forward. There was agreement that this should not have a significant impact and therefore required no immediate action.
Julie asked for volunteers to help reconcile these lists. Karen offered to merge the various files, including one that Cecilia keeps.
Julie explained that members currently pay by 3 methods; check, PayPal through the website and PayPal directly from their individual accounts. Cecilia detailed how it is often difficult to identify these direct PayPal payments as the name on the account can differ from our records. It was agreed that we need to encourage members to pay through the website.
Michelle Michelman has agreed to chair the New Member Welcome Committee. She will be looking for block captains. There was discussion regarding budget for Goody Bags which could include plants or cookies.

Julie brought up the need for a Technology lead to support our communications and Website.
Julie also discussed the need to increase our social media usage to promote member participation.
Karen agreed to work on creating a BFCA Instagram account and Roshni agreed to looking into installing widgets on our website.

Julie then presented the Social Committee update in Michelle Timmons' absence.
We discussed the recent event at The Ashford, which had a waitlist. Everyone on the waitlist was able to attend the event. We discussed the need to fine tune how the waitlist is currently set up to default to one guest. Julie will investigate.
The July event at Brookhaven Wines requires member contribution so we discussed the need to reconfirm all attendees as BFCA would be on the hook for any "no shows".
Additional upcoming events include Oktoberfest at The Beer Growler, the Neighborhood Garage Sale, the Halloween Parade, Holiday Hayride and a potential event at Sushi One.
We discussed including upcoming items on the website as "Coming Soon" items instead of waiting to publish at the time of sign-up.

Board Meetings will be held quarterly.
Julie cautioned everyone that the Bylaws state that a non-vote is counted as a vote in favor of the item proposed.

Recent Posts