Effective 10/02/2026

What we collect. When you join, renew, register for an event, or contact us, we collect your name, household address, email address, phone number, the names of any household members you choose to list, and a record of your dues and event payments.

Why we collect it. We use it only for association business: keeping the membership roster, recording dues, sending newsletters and event notices, and contacting you about your membership. We don't use it for anything else.

Who we share it with. We do not sell, rent, or share member information with anyone. Board officers can see it when their role requires it. We use a few service providers to run the association, including Wix for our website, PayPal and Wix for online payments, Google for email, and IONOS for secure hosting of our records. They hold the information to provide their service to us. When you pay through PayPal, PayPal also handles your payment under its own privacy statement, which you agreed to when you opened your PayPal account.

How we protect it. Our records are kept in password-protected systems, sign-ins are monitored, and backups are encrypted. Access is limited to the officers who need it.

Your choices. You can ask to see the information we hold about you, correct it, stop receiving emails, or have your record removed if you're no longer a member. We keep payment records as long as we need them for our financial records and tax filings.

Contact. Email info@brookhavenfields.org with any question or request.